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Easily solve problems in Microsoft Word (2019)
Although Microsoft Word is by far the best and most popular word processor in the world, you sometimes encounter minor errors. Although these errors are not always caused by the program itself, it can still be annoying. Do you use Word every day? Then you will undoubtedly recognize the following 5 problems or error messages. Discover how you can easily solve these errors yourself!
1. Error message while opening file
"There was an error opening the file in Word." For many, this is a nightmare when they want to open or send a Word file. When this message appears, it appears that you have suddenly lost the complete content. In most cases, this message indicates that the file has been moved or modified with third-party software. Fortunately, it is often possible to correct this error.
- First open the Word application.
- Then click File > Open
- Then choose the file that gives the error message.
- Press the arrow next to "Open" and select "Open and restore."
- Word will then automatically try to restore the file.
Does this not work? Then there is a good chance that the file has been moved to a different folder or location on your hard drive. You can search for the name of the file via the "Magnifying glass" icon in the Start bar. Then try to open and/or restore the file in this way.
2. See all changes
Do you regularly collaborate on a Word file with colleagues, friends or other people? Then there are usually many changes in one file on a regular basis. In most cases it is useful to keep track of exactly what has been adjusted. Do you still put different files side by side to compare what has changed? Then quickly use this handy feature in Microsoft Word: "Track Changes". This functionality can be activated via Check> Track> Track changes.
Have you enabled this feature, but it doesn't seem to work? For example, you only see a red line at the beginning of the sentence, but no red text that is crossed out. Then someone else has turned this mode on in the document. Do you want to show or hide the changes? This can be adjusted by clicking on Check> Track and then make a choice between All marks, Simple marks or No marks.
3. Different spacing
Suppose that you want to put information clearly next to each other. Then it may seem useful to use spaces to separate text or information. When you have put a number of words under each other in this way, you will soon notice that the content is not aligned correctly. Very annoying of course. This can be a lot more convenient and tidy thanks to built-in functions in Microsoft Office.
Use spaces only for what they are intended for in Word: separating two words. With the help of the Tab button you can perfectly align sentences and words. Type the word and then press the Tab key until the desired space is created. You can then do exactly the same with words that you place under it. Word will automatically ensure that the same space is used.
4. Paste with or without formatting
Do you regularly have to paste texts, images or other information into a Word file? Then you undoubtedly recognize the problem that the formatting is usually incorrect. For example, texts suddenly jump, words become bold and italic or suddenly there is whitespace everywhere. You can easily prevent this from happening in Word by having the pasted text adjust to the Word layout as standard. First go to File > Options > Advanced. Then find the Cut, Copy and Paste option. Under "Paste within the same document" you can then choose how the input should be pasted into the Word file by default.
5. Numbered lists
Microsoft Word regularly has the tendency to make its own numbered lists. This is one of the standard built-in functionality that regularly annoys Word users. For example, you start a line with a "1." And then Word automatically creates a numbered list with "2.," 3. "etc. Do you find this so annoying? Then this functionality is easy to switch off.
First go to File > Options > Proofing. Then choose AutoCorrect options and navigate to Format as you type. Choose Automatically bulleted lists or Automatically delete numbered lists. Then click OK. From now on, numbered lists will only be created if you create them manually.